Work at Waldorf School of Saratoga Springs

Date posted: March 2, 2026

Pay: $20.00 - $22.00 per hour

Job description

The Waldorf School of Saratoga Springs is seeking a front office manager beginning late May-early June 2026. This position is responsible for the running of our Lower School front office, providing a welcoming environment for faculty, staff, students, and parents, and assisting the faculty and administrative team with various clerical and administrative tasks as needed.

Hours: 37.5 hours/week during school hours, from 7:30am-3:30pm, when school is in session, plus two weeks before school begins and two weeks after school ends; reduced summer hours of 10 hours per week in July and August.

Experience: The ideal candidate will have 3-5 years of experience in a busy office environment; a high level of organization; the ability to maintain confidentiality; work well with staff and interact positively with students. Database, Microsoft Office and Google Suite. Prior experience in a school office or classroom is a plus.

Responsibilities and Tasks

• Answer phones, take messages for faculty, staff and students.
• Receive and direct visitors to the appropriate place, help coordinate meeting space for groups.
• Send, receive and distribute faxes and emails.
• Maintain main office files.
• Receive and distribute mail and deliveries.
• Assist faculty, students and parents with needs and requests.
• Ring daily bells at specified times.
• Be the central point of reference for information pertaining to the Lower School.
• General support of faculty (ie. with typing, mailings, copying, signup genius and coordination of parent volunteers for class teachers on an as-needed basis).
• Take appointments and organize student conferences.
• Help facilitate class trips by following policy (drivers, specialty notification, etc).
• Coordinate lunch programs.
• Collect and input daily student attendance.
• Support faculty with discipline needs by providing a supportive environment for a student as a temporary discipline measure.
• Coordinate bus transportation for students on a daily basis and supervise end of day dismissal for all bus transport students.
• Be point of contact for weekday site facility issues if facilities manager is not available.
• Assist with emergency substitution needs.
• Order office and classroom supplies.
• Send group emails.
• Generate weekly Bulletin.
• Attend weekly meetings.

How to apply

To apply, please send your resume and cover letter to administration@waldorfsaratoga.org.

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Job Type: Full-time

Benefits:

• 401(k) matching

Work Location: In person